One app for the whole night.
Tickets, check-in, sponsorships, silent auction, paddle raise, raffle and donations run in one iPhone app, and the expenses land in the same place so you get a real profit and loss on the event.
Most organizations assemble a gala out of a ticketing site, an auction platform, a card reader, a spreadsheet and a signup sheet. Every one of those is a separate export, and none of them can tell you what the evening actually netted.
The whole gala, start to finish
Each stage of the evening feeds the next one, because they are all working from the same records rather than separate systems you reconcile afterward.
1. Tickets and sponsorships
Set up multiple ticket tiers and sell online and in person. Track sponsors and their levels, generate a playbill PDF, and sell program ad placements with payment taken on the spot.
Events and ticketing →2. Check-in at the door
Scan the QR code on each ticket or tap a name to check a guest in. Several staff can work the door at once and every device stays in sync within seconds, so nobody gets scanned twice.
3. Silent auction
Build the item catalog ahead of time, open and close bidding in waves, watch bids on a live dashboard, and process winner payments before guests leave.
Silent auction →4. Paddle raise
Record pledges at each ask level as the auctioneer calls them, with several staff entering at once and no lag. A projector display mode puts the running total on the screen in the room.
Paddle raise →5. Raffle and donations
Sell raffle tickets at the table or by QR code, draw winners with an animated reveal, and keep the compliance documentation your state requires. Take card, cash and check donations throughout the night.
Raffle →6. Donor records, on the night
Scan a business card and the contact exists before you leave the room. Attendees, bidders, sponsors and donors all land in the same list, ready for acknowledgment letters and year-end statements.
Donor management →What the gala actually netted
This is the part a stack of separate tools cannot give you. Revenue and expenses were captured in the same app, against the same event, so the math is already done when the board asks.
Event profit and loss
Ticket revenue, sponsorships, auction proceeds, paddle raise pledges and raffle sales on one side. Venue, catering, printing and staff costs on the other. The cost per dollar raised stops being a guess.
Fundraiser ROI →Expenses already coded
Receipts scanned during setup and teardown were mapped to IRS 990 functional categories as they were captured, so the event's costs are already in the right place for your bookkeeper and your Form 990.
990 expense tracking →The board report
Produce an event report covering attendance, revenue by source, expenses and net result, without pulling five exports together in a spreadsheet the week after the gala.
Common questions
Yes. Giving Toolbox handles ticketing, QR check-in, sponsorships, silent auction, paddle raise, raffle and donations in one native iOS app, and captures the event's expenses in the same place so you get a profit and loss figure for the evening rather than separate exports to reconcile.
Typically a ticketing platform, an auction platform, a card reader, a spreadsheet for sponsors, and a signup tool for volunteers. Each charges its own fees and produces its own export, and none of them holds the event's expenses, so the true net result has to be assembled by hand afterward.
Yes. Check-in, auction bidding, paddle raise entry and door sales are all built for several staff working at once on separate devices. A guest checked in on one phone shows as checked in on every other phone within seconds.
Your data is cached on the device, so the app keeps working in a venue with weak signal and syncs automatically once it reconnects. This matters most at exactly the moment a browser-based platform becomes unusable.
The fundraising modules, including auction, paddle raise, raffle, events and ticketing, are part of Premium at $34.99 per month with unlimited staff accounts and no per-seat charge. Payments run through your own Stripe account with a 0.5% platform fee on Premium, on top of Stripe's standard processing fee, and donors can choose to cover both at checkout.
A golf tournament is a separate add-on called TeeFast Golf, at $99.99 per tournament or $149.99 per year for unlimited tournaments. It works on either the Free or Premium tier and covers registration, hole sponsors, day-of check-in, mulligan sales, contest tracking and a full profit and loss report.
Run your next gala from one app
Download free on iPhone, set up your organization in under three minutes, and build the event before you commit to anything.